Driving HR and Operations Forward with TrueTime
For government contractors, accurate timekeeping is both a compliance necessity and an operational linchpin. TrueTime—a custom-built timekeeping system by Ashkore—reimagines workforce management with a unified platform that combines automated time capture, HR functionality, and robust contract-specific billing workflows.
Unified Timekeeping and HR Functionality
TrueTime operates as both a timekeeping and an HR management solution. Employees seamlessly log hours, request PTO, and initiate benefits changes. HR professionals receive automatic notifications when employees update elections (such as health, dental, and 401k plans), enabling prompt documentation and provider submissions.
Key Features:
- Dynamic Contract Assignment: Add contracts, designate billing as time-and-materials or fixed-price, and assign employees accordingly.
- Role-Based Smart Dashboard: Tailored overviews provide at-a-glance status for each user—managers, employees, or HR staff—highlighting hours, tasks, and pending actions ([example shown in dashboard screenshot](#)).
- Real-Time PTO & Benefits Management: Employees monitor and update PTO usage while managing benefits, ensuring visibility and immediate feedback
Efficient and Compliant Invoicing
TrueTime streamlines the compliance-heavy invoicing process for government contracts:
- Automated Invoice Generation: Each month, invoices are compiled using company-specific templates, reflecting contract type (time & materials or fixed-price).
- Expense Tracking: Employees attach receipts to submitted expenses, ensuring audit trails.
- Full DCAA Compliance: Time entry reminders, audit logs, and configurability support adherence to stringent government requirements.
Configurable Alerts and Reminders
TrueTime ensures workforce accountability with daily, customizable email reminders. Employees are prompted to log missing hours or submit timesheets, reducing manual oversight and compliance gaps.
Integrated Payroll and Management Tools
With built-in integrations for popular accounting and payroll solutions like QuickBooks, TrueTime closes the loop between timekeeping, HR management, and financial operations. Live data keeps teams aligned and simplifies payroll processing.
Why TrueTime for Contractors?
- Tailored to Contracting: Designed around the workflows and compliance needs of US government contractors.
- Secure & Configurable: All features—from alerting to payroll sync—are customizable for your agency’s requirements.
- Single Source of Truth: Consolidates time, benefits, expense, and contract data into a single system, minimizing manual work and errors.
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Frequently Asked Questions (FAQ)
How does TrueTime help with DCAA compliance?
TrueTime enforces DCAA-compliant timekeeping by issuing reminders, securing audit logs, and enabling role-based access. All logs and edits are traceable for government audits.
Can I customize invoice templates for different contracts?
Yes. Invoices are generated from company-specific templates for each contract, accommodating both time & materials and fixed-price arrangements.
Does TrueTime support payroll integration?
Absolutely. TrueTime offers seamless integration with QuickBooks, enabling direct export of time and expense data for payroll processing.
What HR features does the system offer?
TrueTime provides benefit elections and modifications, real-time PTO tracking, document generation for HR changes, and system alerts for HR administrators.
Is expense management included?
Yes. The system allows employees to submit expenses with digital receipt uploads, streamlining expense tracking and audit readiness.
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Related Topics
- Government Contract Compliance Tools
- Automating HR for Government Contractors
- DCAA-Compliant Software Systems
- Integrating Timekeeping with Payroll
- Digital Expense Management for Teams
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Take the Next Step
See how TrueTime can streamline your organization’s timekeeping and HR management.